Job Description

Human Resources Administrative Assistant

Support the Human Resources department in daily administrative and HR-related functions. This role helps ensure smooth HR operations by assisting with recruitment, onboarding, employee records management, benefits coordination, and general employee support. Perform general clerical duties in accordance with the office procedures of the facility.

Essential Functions:

• Post job openings on various platforms and track applicants.
• Schedule interviews and communicate with candidates throughout the hiring process.
• Assist with preparing offer letters and new-hire paperwork.
• Coordinate onboarding activities, including orientation sessions and system setup.
• Responsible for handling front office reception and general administrative duties.
• Serves visitors, vendors, and other outside guests by greeting, welcoming, and directing them appropriately.
• Notify facility personnel of visitor's arrival.
• Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.
• Keep track of inventory and work with supply vendors to ensure a well-stocked office.
• Answer and transfer telephone calls or take messages.
• Handle facility inquiries and provide general information.
• Sort and deliver incoming mail and send outgoing mail.
• Copy, file, and update paper and electronic documents.

Other Functions:

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements:

• High School diploma or equivalent required.
• Prior HR experience required

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal, and local laws.

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