Job Description

Part-Time Data Entry Assistant (Temporary)

We’re looking for a highly detail-oriented, dependable, and self-motivated Data Entry Assistant to join our client’s team on a temporary, part-time basis. This role was created to provide essential support during a busy period. You’ll play a key part in maintaining the accuracy and organization of financial records, with a primary focus on managing invoice data through Yardi PayScan. It’s a great opportunity to step into a dynamic environment and make an immediate impact!

Start Date: ASAP – End of Year

Hours: 20 hours/week

Responsibilities

• Download invoices from Yardi PayScan: Regularly access the platform to retrieve vendor invoices for multiple properties, ensuring timely processing and record-keeping.
• Save invoices in designated property folders: Organize and file invoices into the correct digital property folders, following established naming conventions and documentation protocols.
• Upload invoices to appropriate systems or platforms : Accurately upload and record invoices into internal systems or client-facing platforms to support ongoing accounting and financial operations.
• Maintain accuracy and consistency in data entry and file organization: Ensure all data is entered with high precision, verifying information for accuracy and keeping digital files well-organized and up to date.
• Communicate with supervisor as needed to clarify or resolve issues: Collaborate with your direct supervisor to flag discrepancies, clarify instructions, or troubleshoot invoice-related challenges.

Ideal Experience

• Experience with Yardi PayScan strongly preferred.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.
• Strong attention to detail and ability to follow structured processes.
• Ability to work independently and manage time effectively.
• Prior experience with invoicing is a plus.
• Some knowledge of the Real Estate industry is a plus.

The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

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