Job Description

Job Description

Job Description

Description: “Before anything else, preparation is the key to success.”- Alexander Graham Bell
KEY INFORMATION • Title: Purchasing Assistant• Type: Full Time (4-day workweek, 32 hours)• Work Model: Onsite• Hourly Wage: $27.50 - $32.00 per hour• Competitive Vacation & Benefits Package Details Below!
POSITION DETAILS
Addictions Recovery Center, Inc. (ARC) in Medford, Oregon is a behavioral health treatment and support agency providing a trauma informed, comprehensive continuum of substance use and co occurring mental health disorder services throughout Southern Oregon.We are seeking a detail-oriented Purchasing Assistant whose work will directly support both client care and staff success by ensuring our programs have the supplies, tools, and resources they need to operate smoothly and consistently. This role plays a quiet but essential part in creating safe, well-supported environments where recovery work can happen without unnecessary barriers.ARC Purchasing Assistants help ensure that frontline staff can stay focused on what matters most - serving clients - by maintaining reliable systems for ordering, tracking, and distributing supplies across all programs and administrative areas. Through organization, responsiveness, and collaboration, this role strengthens day-to-day operations and contributes to a supportive, well functioning workplace.
Role Impact•Supports uninterrupted client services by preventing supply gaps and delaysReduces stress on coworkers by creating dependable purchasing and inventory processes•Helps steward agency resources responsibly, ensuring funds are used thoughtfully and efficiently•Contributes to a trauma informed workplace through clear, respectful, and responsive communication
Key ResponsibilitiesDuties include, but are not limited to:•Source and manage vendors for goods and services that support client care and agency operations•Prepare quotes, proposals, and purchasing terms for review and approval•Procure approved furniture, equipment, supplies, and curriculum in alignment with ARC purchasing policies•Manage subscription accounts and conduct routine price checks on standard inventory items•Track inventory levels, reorder points, and deliveries to prevent service disruptions•Coordinate deliveries and pickups with programs and departments•Maintain safe, organized storage areas and accurate inventory records•Manage backstock inventory and conduct monthly audits of agency assets•Analyze pricing trends and sourcing options to identify cost saving opportunities•Communicate clearly with staff regarding purchasing requests, timelines, delays, and discrepancies•Handle sensitive and confidential information with discretion•Support general office operations, including mail distribution and printer supply management•Complete special projects and additional tasks as assigned
Additional Support Tasks•Assist with accounts payable and accounts receivable processes•Support month end and year end closing activities•Assist with coding, data entry, reconciliations, and payment processing•Record payment receipts and prepare bank deposits as needed•Assist with collecting and verifying timekeeping information
ARC is an anti-harassment and anti-racism agency. The successful candidate will be responsible for creating and maintaining a professional, safe, and welcoming environment for all staff and clients.Requirements:

EDUCATION, CREDENTIALS & SKILLS

Education, Credentials and Skills should include:

•High School Diploma or GED required.

•Associate degree in related field preferred.

Required Skills/Qualifications:

•Minimum 2 years’ experience working in fast paced office environment.

•Ability to work independently and collaborate with cross-functional teams.

•Strong analytical skills with the ability to create, interpret, and present data.

•High attention to detail and accuracy.

•Excellent communication and negotiation skills.

•Ability to manage multiple tasks and meet deadlines.

•Proficient in computer applications, including Microsoft Office Suite.

•Proficiency in accounting software (ie QuickBooks), preferred.

•Excellent organizational skills for workload and office activities.

•Ability to handle sensitive and confidential information

COMPENSATION & BENEFITS

Compensation and benefits include:

•Most ARC employees are scheduled four-days a week to support their ability to maintain a healthy work and life balance; medical and sobering positions are scheduled to work three days a week

•Starting wage ranging from $27.50 to $32.00 an hour, depending on credentials, skills, and experience

•Three (3) to six (6) weeks of Vacation accrued per year, based upon years of service

•Sick time is accrued for all employees based on regularly scheduled hours

•Ten (10) Paid Holidays each year: New Year’s, MLK Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Christmas Day

Additional benefits include:

•Medical and Dental Health Coverage and a minimum $50,000 Basic Life & AD/D with no premium cost for employee coverage

o $2,300 for Individuals and $4,600 for families per year Deductible Health Reimbursement Account (HRA)

o Additional Voluntary Benefits including Vision Coverage, Critical Illness & Accident Coverage, Guarantee Issue Supplemental Life Insurance at group premium rates, and Pet Insurance Discount

•Flexible Spending Account (FSA)

•401k Retirement Plan with Employer Match and immediate vesting

•Assistance with work-related licensure/certification fees

•Employee Assistance Program (EAP)

•Reduced cost Mercy Flights ambulance household membership

•Qualified Employer for Public Service Student Loan Forgiveness and HRSA SUD Student Loan Repayment

Addictions Recovery Center, Inc. is committed to providing a safe and healthy environment for our staff and clients by maintaining a drug-free workplace. Applicants must be able to pass a criminal background check and pre-employment drug screen, including a screening for medical and recreational marijuana. All inquiries are confidential. Open until filled.Please submit a complete resume and cover letter that briefly shares how you are qualified and why you are applying for this position. To apply online, fill out the form and attach a resume below. You may also submit your cover letter and resume by emailing HumanResources@AddictionsRecovery.org.Don ’t miss out on this opportunity – apply today!Addictions Recovery Center, Inc. is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, genderidentity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.LGBTQIA+ applicants are encouraged to apply.Paid sick-time hours accrue for full-time employees based on the hours worked, and are prorated for part-time employees.

Job Tags

Hourly pay, Full time, Part time, Work at office, Immediate start, Flexible hours, 3 days per week,

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