Position: Executive Recruiting Coordinator
Location: Hybrid, 4x onsite. 1 day remote
Pay: $36-39
Overview:
As Executive Recruiting Coordinator you will work closely with a team of Executive Recruiters and Sourcers in an exciting, fast-paced environment. In this role, you are an integral partner for executive recruiting coordination activities such as overseeing executive interview scheduling/coordination, offer letter generation with advanced components (including legal review/approval), dashboard reports for HR top leadership and NAHQ, and executive onboarding, including white-glove service.
Ideal Candidate: This is for an organizational guru with strong coordination/management capabilities plus executive presentation skills and polish to interface with top leadership both internally and externally. This is an amazing opportunity for someone looking to broaden their experience and work in a highly visible and renowned recruiting organization.
Top Skills:
Organization, prioritizing
Follow-up/follow-through
Excel
Corporate Recruiting
Interviewing
Calendar Management
Applicant Tracking System
Scope and Responsibilities:
• Serve as a partner to Recruiters and Hiring managers, executing all coordination efforts
• Schedule phone, video, and/or onsite interviews for selected candidates
• Arrange travel logistics and interview agendas
• Draft and send offer letters and new hire documents
• Regularly update candidate records and hiring information in the company’s HRIS system
• Coordinate Interview expense reports
• Coordinate employee referrals
• Provide follow-up new hire correspondence to candidates via phone and email
• Execute background checks and ensure they are completed timely and accurately; collecting supporting documentation if necessary
• Identify opportunities for improving candidate experience and scheduling efficiency
• Pull and create reports to provide to the Recruiting Manager regularly
• Assist in various process improvement projects across the department and build relationships with multiple HR counterparts, e.g., HR Business Partners, Learning and Development, etc.
Experience Required:
• Bachelor's degree preferred with at least 4 - 5 years’ experience in a recruiting support environment
• Previous experience scheduling a high volume of interviews/meetings within a fast-paced corporate environment.
• Strong computer skills, including MS Excel and MS Outlook.
• Experience with applicant tracking systems a plus (WorkDay)
Education and Years of Experience:
1) Bachelor's degree preferred
2) At least 4-5 years’ experience in a recruiting support environment
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