Job Description

Job Description

Job Description

My client is a real estate development and construction management firm that excels in the acquisition, development, and repositioning of distressed buildings into workforce rental apartments.

This well-established company is looking for a full-time Executive Assistant to support the CEO and manage the small office in downtown Bethesda.

This individual will be highly organized and professional, with stellar management skills and excellent verbal and written communication. This role will assist the CEO with his calendar (business and personal), travel, correspondence, plan special events, and run the office.

Qualified candidates will have:

**Consistent job history (no job hoppers, please)

**Experience supporting executives in a SMALL office environment ( this is a non-traditional office)

**Great upbeat personality, willing to go with the flow attitude

**Excellent communication skills (verbal and written)

**Able to work daily during normal business hours IN THE OFFICE 5 days a week (and some flexibility for occasional nights/weekends)

POSITION SUMMARY:

Responsible for providing effective, confidential administrative support the CEO , Chief Investment Officer & Secretary

DUTIES & RESPONSIBILITIES: Duties will include, but are not limited to the following:

•                  Maintain Executive’s calendar, contact list, coordinate all travel arrangements and complete expense reports as required.

•                  Prepare correspondence, reports, and materials for publications, presentations and meeting materials.

•                  Setup and coordinate meetings and conferences as well as set up accommodation and entertainment arrangements for company visitors.

•                  Create, transcribe, and distribute meeting agendas and minutes as requested.

•                  Maintain hard copy and electronic filing system.

•                  Answer the phones. Takes messages or fields/answers all routine and non-routine questions.

•                  Type and distribute general correspondence, memos, etc.  Proofread copy for spelling, grammar, and layout, making appropriate changes.  Responsible for accuracy and clarity of final copy.

•                  Scan, copy, print and fax information and documents as needed or requested. Prepare and send documents/correspondence as requested.

•                  Open, sort and distribute mail. Draft written responses or replies via phone or e-mail when necessary.  Respond to regularly occurring requests for information.

•                  Hand deliver documents as requested.

•                  Special assignments as requested.

•                  Provide back-up support to other employees as needed and as directed.

JOB REQUIREMENTS (SKILLS/ABILITIES):

•                  Punctual, dependable and reliable (steady job history)

•                  Possession of strong organizational skills

•                  Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy

•                  Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing

•                  Ability to work in a positive and cooperative manner with fellow team members

•                  Must possess strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

•                  Capability to work in fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

•                  Ability to work independently on assigned tasks as well as to accept direction on given assignments

•                  Knowledge of MS Office (Word, Excel, PowerPoint, Outlook)

EXPERIENCE:

•            5+ years of executive level support

EDUCATION / LICENSES / CERTIFICATIONS:

•            Associate’s Degree (Preferred)

•            Notary (Preferred)

The position is entirely onsite and has great benefits.  Salary range is $60,000-90,000 (based on experience).

For immediate consideration, please send your resume

AK HR Solutions, LLC provides Human Resource consulting and recruiting to small businesses.
All resumes must be received by AK HR as the client will not consider candidates directly.

Company Description

AK HR Solutions, LLC provides Human Resource consulting and recruiting to small businesses.\r\nAll resumes must be received by AK HR as the client will not consider candidates directly.

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